Decoding the Language of Multi-Sport Events: 5 Terms You Need to Know (part 1)

Definition: A specific department or division within the Organising Committee that focuses on a particular set of activities or tasks. Each event will have their own organisational chart (now these are a whole world on their own...) and divisions of tasks. But, you can usually find Functional Areas for at least Logistics, Accreditation, and Sports.

Why it matters: Multi-sport events involve many operations, from accreditation and transport to catering and medical services, and many many more. Each Functional Area has specialised knowledge and expertise to ensure their specific tasks are executed smoothly. Understanding the different FAs and their roles is the key to effective teamwork and communication.

And the one FA that will know what each of the others is doing? The unsung heroes of NOC/NPC/Delegation Services! (My personal favourite place to work in!)

Real-world example: You're at a busy, multi-sport event. You overhear a conversation about a delay in the Sports schedule affecting the Catering schedule at the Athletes' Village. If you understand Functional Areas, you'll know these are teams with linked tasks. This knowledge helps you to anticipate issues, communicate with colleagues, and offer help.

Definition: The entire group of athletes, officials, and other support staff from a country participating in a multi-sport event. This diverse group includes athletes, coaches, medical personnel, media officers, and administrative staff, each with their own specific roles and needs. The leader of the delegation can be called, for example, Chef de Mission, Delegation Lead or Team Manager.

Why it matters: Each delegation represents its country and plays a vital role in the overall event experience. It's vital to know the make-up and needs of each delegation as this helps to support them and ensure their smooth participation. Good communication between the Delegation and the Organising Committee is key. It ensures a successful, enjoyable experience. The event prep starts months, if not years, before you see the athletes shine!

Real-world example: At the Paralympics, the Chef de Mission leads their delegation: handling logistics and communication, and ensuring the well-being of athletes and officials. This lets athletes and coaches focus on what they do best; the sport! They won't need to worry about booking flights or finding a place to sleep.

Definition: In the context of multi-sport events, "officials" can have two distinct meanings:

• 1. Individuals responsible for enforcing the rules and ensuring fair play during competitions. This includes referees, judges, and other technical officials.
• 2. Delegation members who support athletes and their coaches. This includes team officials, general officials, and the Chef de Mission (see above for a brief introduction to these amazing multi-taskers!).

Why it matters: Understanding the different types of officials and their roles is crucial for clear communication and effective collaboration. Using the correct terminology ensures everyone is on the same page and avoids confusion. Clearly defined roles and responsibilities for each type of official contribute to efficient event management and prevent misunderstandings.

Real-world example: Imagine a conversation between a volunteer and an athlete. The volunteer might say, "I need to check with the officials before I can let you into this area." The athlete might wonder, "Which officials? The referees or my team officials?" Clarifying the specific type of official needed prevents misunderstandings and ensures smooth communication.

Definition: The process of verifying the identity and eligibility of individuals to participate in or attend an event. It often involves issuing an Accreditation Card that grants access to specific areas or services. It can also refer to the FA that handles registration and accreditation.

Why it matters: Accreditation is like the golden ticket to a multi-sport event. It ensures that only authorised personnel, such as athletes, officials, media, and volunteers, can access restricted areas and receive the necessary support. It's crucial for maintaining security, managing crowd flow, and ensuring the smooth operation of the event. Each accredited person will have different access rights based on their role, and these rights are visible on the Accreditation Card.

Real-world example: Picture the bustling media centre at a major championship. Journalists, photographers, and broadcasters from around the world are vying for access to interview athletes and capture the action. Accreditation ensures that only those with the proper credentials can enter and perform their duties, maintaining order and facilitating the flow of information.

Definition: The area where the actual sporting competition takes place. It's the heart of the action, where athletes showcase their skills and push their limits.

Why it matters: The FOP is a restricted area. Only authorised people, such as athletes, coaches (and not even always them!), officials, and specially accredited media can access it. Understanding the boundaries and access rules of the FOP is crucial for ensuring the safety and integrity of the competition.

Real-world example: Imagine the final moments of a thrilling 100-meter sprint. The athletes are lined up, the crowd is roaring, and the tension is palpable. The Field of Play is where the drama unfolds. Strict access control keeps it free from disruptions and ensures fair competition.